Outdoor Adventure Expo

The Largest Outdoor Sports Exposition in the Upper Midwest

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Expo Info For

Exhibitors • Presenters
Sponsors • Vendors

Promote Yourself at the Outdoor Adventure Expo!

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Expo Public Website


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Exhibitors

Expo Booth Registration  |  General InfoBooth Fees / Discounts

Expo Booth Registration

Register now!  Booths fill up fast.  Please fill out the registration form below and return it to .  All registration materials and payment must be received by April 1st (Spring Expo) or Oct. 15th (Winter Expo).  Booth space is not reserved until payment in full is received.  Upon receipt of registration materials you will receive a confirmation letter, either by e-mail or postal mail.

Exhibitor Booth Registration Form

General Info

The Expo:  Twice annually Midwest Mountaineering hosts the Outdoor Adventure Expo, typically the last weekend of April (Spring Expo) and the second weekend of November (Winter Expo).  We blow the doors out and rent large exposition tents that cover our entire parking lot, creating a very large venue that is somewhat like a small-scale state fair for outdoors enthusiasts.  Your organization may benefit greatly from being represented at this event.  To get an idea of the scope of things, and to look for your preferred booth location, please follow the hyperlink to the Expo Floor Layout Map below.

Expo Floor Layout Map (Spring, 2013 – For Reference Only)
Expo Floor Layout Map (Winter, 2012 – for reference only)

Set-Up and Take-Down Schedule:  The Expo starts at 2:00p.m. on Friday.  All exhibitors must be set up at that time.  Expo hours are as follows: 

  • Friday:  2:00p.m. – 9:00p.m.  (setup begins at noon)
  • Saturday:  9:00a.m. - 6:30p.m.
  • Sunday:  10:00a.m. - 5:00p.m.  (Take-down can not begin until 5:00p.m..)

Booth General Description:  All booths include one draped table, two folding chair(s), standard exhibit backdrop, and divider.  The curtained backdrop is 8’ high and dividers between booths are 3’ high.  You can pin or hang lightweight items to the backdrop.  There will no be provisions for hanging heavy items or tying to ceiling beams.  Exhibitors supply all signs and other promotional materials.  Display should not block adjacent booth sight lines. 

Booth Dimensions:

  • Standard-sized Booth:  8’ wide by 6’ deep.
  • Large-sized Booth:  10’ wide by 6’ deep.
  • Double-sized Booth:  16’ wide by 6’ deep.

We have a limited number of large booths available on a first come - first served basis.  Occasionally we have space available for half-sized booths.  If you are interested in a smaller booth, please contact .

Booth Fees / Discounts

Basic Booth Fee:

  • Standard-sized booth:  $550
  • Large-sized booth:  $675
  • Double-sized booth:  $1,100

Other Fees:

  • Preferred Booth Location Fee:  These booths are located on the aisle ends and in locations which receive the greatest traffic flow.  The Outdoor Adventure Expo Sponsors receive first pick of these booth locations.  Become an Expo Sponsor and get a special Sponsor package price on your booth, Expo Newspaper advertising, printed promotional placements, and Expo website placement.  For more information about becoming an Expo Sponsor, go to our sponsorship page.  Locations not chosen by Expo Sponsors are filled in with exhibitors based upon date of registration receipt and payment of a booth preference fee of $50.  Exhibitors must indicate at the time of registration first and second choice booth preferences and the additional $50 fee.  If placement into a preferred booth does not occur, a full refund of the booth preference fee will occur prior to the Expo.
  • Electric Service Fee:  You may request to purchase an electric outlet for your booth.  Fees for electric service are determined using a schedule based upon the number of amperes of electric service provided to your booth.  You must fill out an electric service request, upon which you must indicate what items you will be using (i.e. television, VCR, slide projector, lighting, etc.).  You may not plug in without the approval of the Outdoor Adventure Expo Committee.  Failure to follow these procedures may result in dismissal from the Expo.

    Electric Service Request

  • Exhibitor Selling Agreement:  No merchandise may be sold by exhibitors without prior approval in writing from Midwest Mountaineering.  You must fill out an Exhibitor Selling Agreement.  Please see the form below for details.

    Exhibitor Selling Agreement

Discounts:

  • Early Payment Discount:  There is a discount of $50 for early payment (refer to the Expo Calendar page for exact dates).
  • Trade Agreement:  Your business or organization may qualify for a reduced booth fee (follow the Reduced Booth Fees hyperlink below for more information).  Non-profit organizations or businesses which have a mailing list, publication, website, or staff available to volunteer during Expo setup and takedown may qualify.  Please fill out an Expo Trade Agreement and mail it in with your booth registration form.  Please contact Seth Lindenfelser for more information.

    Reduced Booth Fees
    Exhibitor Booth Trade Agreement

  • Multiple Expos:  Register and pay for both Spring and Fall Expos in the same calendar year and receive 10% off booth fees and 50% off any ad placed in the Expo newspaper!

New Space this Expo !!

We are excited to announce that we have moved the Expo exhibitors right across 19th Avenue to the climate-controlled and dry Humphrey School of Public Affairs.  There will be no more frigid digits and water making its way into your spaces.

Our featured speakers have been enjoying the Cowles Auditorium in the Humphrey for over a decade.  The exhibitor booths will be in the Humphrey Atrium, just outside the Auditorium.  We expect our non-profit booths will be adjacent to the Atrium in the Humphrey Forum.

We expect to have fewer booths, so register immediately before they’re all gone!

Exhibitor Booth or Non-Profit Table Registration

Signed Exhibitor Booth/Table Registration forms must be received by October 15th, with payment in full, to reserve your space.  An e-mail confirmation will be sent to you after we receive your signed registration and payment in full.

You must staff your booth during the following times:

  • Friday:  2:00 – 9:00p.m. for exhibitor booths (setup is from noon to 2:00p.m.)
  • Friday:  6:00 – 9:00p.m. for non-profit tables (setup 5:30 – 6:00p.m.)
  • Saturday:  9:00a.m. – 6:30p.m. (free Expo Workers Party starting at 7:00p.m.)
  • Sunday:  10:00a.m. – 5:00p.m. (takedown can’t begin until 5:00p.m.)

Exhibitor Selling Agreement

Exhibitors may not sell any merchandise (except non-profits may sell small promotional items like caps and coffee cups with their logo) without permission from Midwest Mountaineering.  The Exhibitor Selling Agreement must be filled out and approved.  Midwest Mountaineering does not allow the sale of merchandise that competes with its own merchandise.

Booth Space Details

An 8’ wide x 6’ deep booth with a 6’ draped table, 2 chairs, pipe and drape in the Humphrey Atrium is $425.  The curtained backdrop is 8’ high and dividers between booths are 3’ high.  You can pin or hang lightweight items to the backdrop.  There will no be provisions for hanging heavy items or tying to ceiling beams.

Page Updated:  Aug 28, 2017 09:00 pm